Dear _________________

This is to inform you that we have carefully reviewed your estimate on the parking lot refurbishing. We are planning to contract with you for this work.

We are unable to let this contract immediately, as final approval of expenditures of this nature must come from the head office in _____________________ (city).

We expect to receive approval or disapproval within the next _________ days. At such time, we will contact you with instructions accordingly.

If we may be of any assistance in the meantime please feel free to contact this office.