Dear ___________ (name)

We have assigned __________________ (name of rep) as our new representative for your area._________________ (name of rep) has been with our firm for quite some time and is extremely experienced in all aspects of our production.

____________________ (name of rep) will be coming to _____________(name of city) on _____________(date) and will be calling you in the morning if that doesn’t conflict with your schedule.
If there is any problem with that date, please let us
know.