Date _________

From :

_________ Stationary Store,

To ,

The Administration Dept,

_________ School,

Dear,

Mr, __________

We write this letter with reference of our records that show, you have an outstanding balance of the date _____ for the month of January, 200_____. Please find the copy of the invoice attached. Your January invoice was of $ _____, and we have not yet received this payment. The invoice number for the above balance amount is  # _____.

Kindly ignore this notice if the amount has already been paid or in the case of a non payment, please forward us the amount to our regular banking account with an additional 5% interest as mentioned in our contract. We begin charging for an outstanding balance after 30 days. Please forward us the amount owed in full by March 1st, 20 _____.

Thank you in advance for your cooperation. We hope to continue doing business with you in the future.

Sincerely,

___________

(Accountant)