Dear _________________

Thank you for submitting the following product to _____________________ (firm) for evaluation.

Based on the results of our technical evaluation, our review committee has made the decision not to accept your product for distribution at this time. Should you have any questions about the evaluation process, please submit them, in writing. Unfortunately, because of our current workload, we are unable to respond to requests for information on the telephone.

Should you develop or wish to submit other products in the future that you feel may be of interest to us, please feel free to contact us. Again, thank you for considering _____________________________ (firm) as a potential distributor.