Approval Letters

All Purpose Approval Letter

Write this type of letter for any situation in which you are communicating approval information. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you today to ______________________ [reason for writing-approve a project, an expenditure, etc.]. This ___________________ [event, expense, etc.] on __________________________ [include all pertinent details].

Please ___________________ [action item-RSVP by a certain date, including contact information, etc.]. Thank you for your attention to this approval process.