All Purpose Consumer Letter

Write this type of letter for any situation in which you are communicating information about or to a consumer. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you regarding ______________________ [reason for writing-mention and explain the consumer-related topic about which you are writing the letter]. This ___________________ issue __________________________ [mention any additional and pertinent details about the consumer-related topic about which you are writing the letter, including dates, dollar amounts, etc.].

Please ___________________ [action items regarding the letter topic-credit my account, send me a written response, etc.]. Thank you for your attention to this matter, and [any additional details].