Correction Letters

All Purpose Correction Letter

Write this type of letter for any situation in which you are communicating information about a correction, such as when you are correcting some type of error. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you regarding ______________________ [reason for writing-mention the correction about which you are writing, etc.]. This ___________________ correction __________________________ [mention any additional and pertinent details about the correction-related issue].

Please ___________________ [action items regarding the correction issue about which you are writing the letter]. Thank you for your attention to this issue, and [any additional details that are relevant to the correction-related issue about which you are writing the letter].