Denial Letters

All Purpose Denial Letter

Write this type of letter for any situation in which you are communicating information about something or someone being denied. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you to ______________________ [reason for writing-explain the details about the denial, such as what is being denied, why, when it occurred, etc.]. This ___________________ denial __________________________ [mention any additional and pertinent details about the denial].

Please ___________________ [action items regarding the denial that are pertinent to the reason you are writing the letter]. Thank you for your attention to this important matter, and [any additional details regarding the denial issue].