Dispute Letters

All Purpose Dispute Letter

Write this type of letter for any situation in which you are communicating information about a dispute or disagreement. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you regarding ______________________ [reason for writing-specify the details of the dispute or disagreement, including what or who you are disputing, etc.]. This ___________________ dispute __________________________ [mention any additional and pertinent details about the dispute].

Please ___________________ [action items regarding the dispute that are pertinent to the reason you are writing the letter; include details about how you want the dispute to be handled and/or resolved]. Thank you for your prompt attention to this dispute, and [any additional dispute details].