Vendors and Suppliers

All Purpose Vendors and Suppliers Letter

Write this type of letter for any situation in which you are communicating information to or about a vendor or supplier. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you to ______________________ [reason for writing-mention the vendor/supplier issue, including why the issue is taking place, etc.]. This ___________________ [issue, etc.] __________________________ [mention any additional and pertinent details about the vendor/supplier issue that you are writing about].

Please ___________________ [action items, such as what the letter recipient needs to do regarding the vendor/supplier issue, whether there are any issues to follow up about, etc.]. Thank you for your prompt attention to this important issue.