Warning Letters

All Purpose Warning Letter

Write this type of letter for any situation in which you are communicating information about a warning. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you about ______________________ [reason for writing-specify details about the warning issue, such as who is involved, exactly what you are warning the letter recipient about and why, etc.]. This ___________________ warning __________________________ [mention any additional and pertinent details about the warning, such as timing, etc.].

Please ___________________ [action items regarding the warning that are pertinent to the reason you are writing the letter]. Thank you for your attention to this important matter, and [any additional details regarding the warning].