Sample Office Regulations Letters

The office regulations letter is intended for office workers. Its purpose is to encourage responsible employee behavior, boost office productivity and ensure an office environment that respects the privacy of workers.

Subjects an office regulations letter may deal with include absenteeism, leaves of absence, office supplies, noise within the office, processes and procedures, meetings, phone calls, requisitions, interoffice communication, sexism/gender discrimination, inappropriate behavior, abusive colleagues/superiors, and the like.

In contrast to a large organization which may make use of e-mail or an intranet to circulate an office regulations letter, a smaller firm may circulate a hard copy of the office regulations letter and require each employee sign it to indicate their acceptance of the regulation.

This type of letter is usually written by the HR or admin department of an organization after consulting with senior managers/executives or the employees themselves.

The office regulations letter can merely put an issue into words or it can warn or even put forward punitive action which may be taken against those found violating the regulation.

Because most, if not all offices, face more or less the same issues during their lifetime, it is not unusual to see organizations recycling the same or similar office regulations letters through the years.