[Your letterhead, if desired; if not, your return address]
[Date of letter-month, day, and year]
[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]
Dear [recipient's name]:
I am writing to follow up on my phone call to your office today. As I mentioned, my company is closing in the near future, and I would like to obtain more information about tax clearance. More specifically, I would like to know how to obtain tax clearance and a certificate to state that my company does not owe any taxes. I will need the specific procedure for doing this, as well as information about timing, i.e., approximately how long it will take this tax clearance to process.
Please write back or call me as soon as possible so that I can receive the necessary information. I would like to get this matter resolved as soon as possible, in light of the impending closing of the business, so please contact me at your earliest convenience. Thank you for your prompt attention to this important matter.
Sincerely,
[Signature]
[Sender's first and last names]
