Confirmation Letters

All Purpose Confirmation Letter

Write this type of letter for any situation in which you are informing to the letter recipient that you are confirming something, such as that you are agreeing to something. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you today to ______________________ [reason for writing-notify you that I confirm something, etc.]. This ___________________ [more details and logistics regarding the confirmation about which you are writing the letter] on __________________________ [dates, times, etc.].

Please ___________________ [action item-RSVP by a certain date, including contact information, let me know if you need additional information, etc.]. Thank you for your cooperation and for your prompt attention to this confirmation.