Confirmation Letters

Travel Agency Letter to Traveler With Travel Itinerary/Booking Confirmation

Use this letter when you are sending a customer his or her travel itinerary and/or booking confirmation information from your travel agency. Be sure to include all relevant details, such as the travel dates, times, and destination, as well as any other information that your agency typically sends to a customer. Customize this letter according to your specific needs.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

Thank you for selecting our travel agency to book your upcoming trip to Canada. Per the conversation with you, we have confirmed that you will be departing from Chicago, Illinois on June 21st at 11:30 a.m. and arriving at 4 p.m. local time in Toronto that day. We have you booked at the Marriott Stateside Hotel starting on the 21st, through June 26th.

You will be leaving Toronto on June 26th at 10 a.m. and arriving back in Chicago at 6:17 p.m.

We will send you a full itinerary within the next two days via the e-mail address you provided. Please do not hesitate to contact me with any questions you might have. Thank you again for your business, and we hope you have a wonderful trip to Toronto.