Reprimand Letters

All Purpose Reprimand Letter

Write this type of letter for any situation in which you are reprimanding someone about something. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you to ______________________ [reason for writing-mention the details about the reprimand issue, including why the reprimand is taking place, etc.]. This ___________________ [problem, challenge, situation, etc.] __________________________ [mention any additional and pertinent details about the reprimand that you are writing about].

Please ___________________ [action items, such as what the letter recipient needs to do to remedy the reprimand issue, whether there are any punishments or repercussions, etc.]. Thank you for your prompt attention to this important issue.