Request Letters

Sample All Purpose Request Letter

Write this type of letter for any situation in which you are communicating information about a request. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you regarding ______________________ [reason for writing-mention the details about the request, such as what you are requesting, whether you need the request to be fulfilled by a certain date, who is involved in this issue, etc.]. This ___________________ request __________________________ [mention any additional and pertinent details about the request issue].

Please ___________________ [action items regarding the request-contact me, notify me if you have any questions about this request, etc.]. Thank you for your attention to this request, and [any additional details].