Returned Check Letter

Write this type of letter when you are communicating with the letter recipient about a returned check, such as when a customer paid you with a check and the check was returned unpaid due to insufficient funds. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

We are writing to notify you that your check number 1982 that you wrote for $82.11, which was payment for products you purchased from us, was returned to us because of insufficient funds in your account. Please call us at your earliest convenience so that we can obtain payment from you and resolve this situation. At this point we prefer to receive a credit or debit card payment over the phone. Also, we have a policy whereby we charge $20 for returned checks but will waive this fee for you.

We look forward to hearing from you soon and to resolving this important matter. Thank you in advance for your prompt attention to this.