Appointment Letters

All Purpose Appointment Letter

Write this type of letter for any situation in which you are communicating information about an appointment. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you to ______________________ [reason for writing-schedule an appointment on a particular date and at a certain time, etc.]. This ___________________ [appointment] will __________________________ [mention some details about the purpose/topic of the appointment].

Please ___________________ [action item-RSVP by a certain date, including contact information, etc.]. Feel free to let me know if you have questions or comments about this appointment. Thanks in advance for your attention to this issue.