Appointment Letters

Specific Duty Appointment Letter

Write this type of letter for any situation in which you are communicating information about an appointment pertaining to a specific duty. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

Thanks very much for taking the time to speak with me today about the specific duties involved in the newly created marketing manager position within our company. I am writing to confirm that we will meet via phone next Monday at 10 a.m. to finalize all of the details about the duties. I am looking forward to meeting with you and to ironing out these important details.

Please let me know if you have questions or need further information from me before our phone conference. Otherwise, I will talk with you on Monday. Thank you for all of the time you have invested in this important issue.