Letter to Travel Agent Canceling Plans

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

Thank you so much for making travel arrangements for my September trip to Alaska. Unfortunately, I have just learned of some personal matters that are going to make it impossible for me to go on this trip. I will call you tomorrow to discuss the details, including refund of the deposit I had sent to your agency.

I apologize for any inconvenience that this cancellation might cause. Thank you again for your assistance.

Sincerely,

[Signature]

[Sender's first and last names]