Letters of Cancellation

Letter to Cancel a Vacation Reservation

Write this type of letter to cancel a vacation reservation you have made. Include any pertinent details in your letter, such as the dates you had reserved and what type of reservation you had made, such as a resort or hotel.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I made a reservation two weeks ago for a reservation at your resort. The reservation dates are September 13, 2010 to September 21, 2010. Unfortunately, I must cancel this reservation, so please return the $200.00 deposit that I paid back to my credit card.

If you have any questions or need additional information, please call me at 898-3892. Thank you for your prompt attention to this matter, and I regret that I need to cancel my reservation.