Letters of Cancellation

All Purpose Cancellation Letter

Write this type of letter for any situation in which you are communicating information about a cancellation. You will likely need to modify this letter sample at least somewhat so that it most closely matches what you want to communicate. Include in your letter any pertinent details. Fill in the blank areas in the letter sample included here, and remove the blank lines from your letter. Information in brackets in the sample letter provides further instructions and prompts for you; delete this information before sending your letter.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to you to notify you that ______________________ [reason for writing-mention what you are cancelling, etc.]. This ___________________ cancellation __________________________ [mention any additional and pertinent details about the cancellation, such as the date that the cancellation becomes effective and any other relevant information].

Please ___________________ [action items regarding the cancellation-credit my account, send me a written confirmation of this cancellation, etc.]. Thank you for your attention to this cancellation, and [any additional cancellation details].