Letters of Cancellation

Letter to Cancel a Party

Write this type of letter when you are notifying people that you are canceling at party. Include any pertinent details in your letter, such as date and time of the party being cancelled, and whether you are rescheduling the party.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to let you know that we are canceling the pool party and barbecue that we had scheduled for Friday, August 15th from 11 a.m. to 5 p.m. Unfortunately, some scheduling conflicts have arisen that are preventing us from holding this event. We regret to announce this and had really been looking forward to seeing you and enjoying the time together.

We definitely plan to reschedule this very special event and will be in touch to inform you about the new date and time. So stay tuned for the details. Thanks so much for your understanding and flexibility.