Letters of Cancellation

Letter to Cancel Doctor/Dental Appointment

Write this type of letter to cancel an appointment with a doctor or dentist. Include any pertinent details in your letter, such as the appointment date and time and whether you want to reschedule the appointment. Follow the doctor or dental office's policies regarding cancellations; for example, some offices require 24-hour notice when cancelling appointments.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names]
[Company name]
[Street or P.O. box address]
[City, State ZIP code]

Dear [recipient's name]:

I am writing to cancel my daughter's dental exam and cleaning appointment, which is scheduled for this Thursday, February 25th at 3 p.m. We must cancel this appointment because of illness in our family. We would like to reschedule for sometime at least two weeks from now, and I will call you to set up a new appointment.

Thank you for your attention to this matter, and I apologize for any inconvenience caused by this cancellation.